BANFF GYMNASTICS CLUB

REFUND POLICY

 

Recreational Fees Refund Policy:

 

In the case of voluntary withdrawal from a recreation program at any time during a session, no refunds will be considered after the second class of that session. Refunds issued on or before the second class of the session will be pro-rated, deducting the cost of the classes attended and the cleaning fee for that session. Sessions that have been pre-paid but have not yet started are refundable, minus a $50 cancellation fee, if the cancellation is made prior to the first class of the session being refunded. Cleaning fees for sessions not yet started are fully refundable. AGF fees In the case of an involuntary withdrawal (i.e. medical reason with doctor’s note, family move etc.) within the first six weeks of a recreation session that results in complete withdrawal from the program, registration fees may be refunded for the remaining classes in the session. Cleaning fees for that session are non-refundable. AGF fees are non-refundable.

 

 

Intermediate Recreational and Upper-Intermediate Recreational Fees Refund Policy:

In the case of voluntary withdrawal from the competitive program at any time during a session, no refunds will be considered after the second class of that session. Refunds issued on or before the second class of the session will be pro-rated, deducting the cost of the classes attended and the cleaning fee for that session. Sessions that have been pre-paid but have not yet started are refundable, minus a $50 cancellation fee, if the cancellation is made prior to the first class of the session being refunded. Cleaning fees for sessions not yet started are fully refundable. AGF fees are non-refundable at any time.

 
Refunds for involuntary withdrawal (i.e. medical reason with a doctor’s note, family move, etc.) will be considered by the Board upon request by the affected gymnast or family.

 

Refund considerations for involuntary withdrawal are:

1. All refunds are to be approved by a majority of the Executive, which shall then accordingly direct the Treasurer to issue or not to issue a refund. The decision shall be communicated to the athlete or family.

2. If a gymnast is injured or becomes ill during the period of time in which he or she is registered for a gymnastics program and as a result, is unable to participate in any aspect of the program for a period to more than four consecutive weeks, that gymnast or his or her parents may submit a request, supported by a written letter from a physician to the Executive requesting a partial refund of fees and the Executive shall consider the request based on the intent of the policy.

3. No refunds shall be granted if a gymnast is able to participate in some aspect of the program during the course of injury or illness, or if the gymnast is unable to participate in any aspect of the program for less than four consecutive weeks.

4. In the case of a competition, registration fees may be refunded at any time if the athlete is unable to participate for medical or injury-related reasons, or chooses not to participate in the competition, provided the club has not already paid the competition registration fees or is obliged to do so.

5. The Executive, at its sole discretion, can waive the provisions of this Policy, if it considers that there are sufficient, reasonable and compassionate grounds for doing so.